SENIOR FACILITIES OFFICER (X1) - CENTRAL (RE-ADVERTISEMENT)

Main purpose of the position

To plan, organise and control the provision of Corporation's property to ensure availability of facilities and optimisation thereof.

Job Responsibilities

• Sources quotations from suppliers for maintenance works
• Develops Invitation to Tender
• Establishes quality assurance of the acquired project material.
• Oversee projects to ensure they run according to set building specifications, budget and timeframe methods and approved workmanship.
• Plans, schedules & monitors progress for assigned projects
• Conducts site inspections for quality assurance purposes
• Identifies risks during project implementation & advise on the mitigation.
• Monitors project budget & timelines to ensure completion within budget & timeline.
• Helps manage the performance of direct reports by working within performance
• management systems.
• Carries out on-the-job training to increase the flexibility, efficiency, and capability of the team.
• Motivates and disciplines staff in area of responsibility in line with laid down procedures to realize the Corporation’s objectives.
• Manages the performance of the team by working within a performance management system.
• Proposes and implements staff development plans for the area of responsibility to ensure competent, efficient, and motivated staff.
• Provides operational support by performing prescribed routine activities using existing
  systems and protocols.
• Provides primary supervision to a team performing prescribed work.
• Issues work instructions to property officers/contractors and ensure that all maintenance incidents and complaints reported are effectively addressed.
• Checks and supervises the work of property officers and external contractors
• Resolves technical problems, inspects, and approves completed work.
• Reviews and approves working drawings of civil/ building work repair and maintenance and tools in accordance with job requirements.
• Prepares maintenance bill of quantities and orders building material and tools in accordance with job requirements.
• Delivers required outcomes and serves as the primary point of contact within an established contract administration plan and coordinating activities performed by subcontractors and suppliers.
• Processes payments for contractors and suppliers according to approved contract provisions and work order and ensures budgetary control.
• Identifies and initiates contracts with service providers for the provision of services.
• Monitors and ensures adherence to Service Level Agreements by service providers
• Monitors & ensures compliance with the BPC Facilities management policies and procedures.
• Identifies shortcomings in existing processes, systems and procedures, & recommend appropriate action.
• Benchmark best practices recommend to Management.
• Facilitates outsourcing of Maintenance of Grounds/Gardens, refuse collections, swimming pools maintenances and Office Cleaning Services and ensures Service Level Agreements and contract are in place.
• Management of Guesthouses
• Management of utilities and ensure 100% availability of utilities.
• Monitors lease agreements to ensure proper maintenance of facilities
• Recommends appropriate remedial action for non-adherence to lease agreements.
• Liaise with security operations for safeguarding the Corporation’s vacant properties.

Qualifications

• A recognised University Bachelor’s Degree in Real Estate, Property Management, Civil Engineering Bachelor’s Degree in Business Administration, or related.
• Membership of a recognized Professional Institution in line with the above qualifications is required.

Experience

• At least 5 years post qualification experience, 2 of which should have been in real estate, Facilities Management, Civil Engineering or related.
• A minimum of two (2) years supervisory experience is required

Competencies